Watch a list for changes
Make a watch on a list in AFAS Profit or Asana, so a flow starts each time a row in it is added, changes or is removed, and gets the row and what changed.
Steps
Open New trigger
Open Triggers and click New trigger. Below the built-in triggers, click the service.
Choose the list
Choose A row is added, changes or is removed in a list. Under Which list?, pick one, such as an AFAS Profit GetConnector. Under Starts when, untick what should not start a flow. Add a Name and click Create trigger: the watch's page opens.
Choose what counts
Under Watch, click Preview the list to see its rows, then set:
| Setting | What it does |
|---|---|
| Each row is known by | The field that tells rows apart. Default: the list picks it. |
| Only rows where | Watch part of the list. Default: every row. |
| Only these fields count | Start only when one of these fields changes. Default: any field. |
| Check every | How often Flowmage looks at the list. |
Click Save changes.
Publish the flow
In the editor, click Publish, then Put on Test. From the next check, each change found starts a run. To start it on Prod, see Test and Prod.
Technical details
The first look at the list starts no flow: later checks compare with it. Each change found starts one run, whose trigger payload holds:
| Field | What it holds |
|---|---|
action | added, updated or removed |
key | the row's key |
item | the row as the service has it now |
previous | for an update: the row before |
changed | for an update: the fields that changed |
diff | for an update: each changed field's old and new value |
reason | for a removal: deleted in the service, or no longer in the list |
detectedAt | when the check found it |
If it did not work
- The watch says No flows yet. What it finds is kept until you add your flow under Flows.
- Nothing ran after a change. Checks run every few minutes; Check now in the header looks at once. Only a change to a field under Only these fields count, in a row matching Only rows where, starts a flow.
- The watch says Waiting for your OK. It found more rows at once than expected and holds them. Click Review what waits, then Deliver them or Skip them.
- You picked another list. Choose under Start from, then click Save changes: From now on, Include what's already there (rows arrive as added and wait for your OK) or Changes since a date (for a list that keeps when a row last changed).